Being an organizer, are you still involved in those paper-based ticket generation activities? If you’re not, then it’s time for you to adopt advanced techniques for generating tickets for any event. 

It’s because gone are the days when people used to stay in line and wait for their turn to get the ticket and check in. Nowadays, people are using modern event tech solutions such as check-in via QR code technology, using RFID/NFC-based wristbands. Besides, event professionals are even using contactless event check-in solutions. 

Here in this blog, we are going to discuss a few event check-in methods that you can consider for your next event.

5 Ways You Can Make Your Attendees Check-In At Upcoming Events

Here are the best ways that you can consider at any event, whether it’s a trade show, a corporate event, an exhibition, a concert, or a healthcare event. These solutions are something that can give that seamless touch of success to your event.

1. Do It Yourself with Self-Service Kiosks

Imagine your attendees arriving and being able to check themselves in without any waiting. This is exactly what self-service kiosks offer. These easy-to-use stations allow attendees to scan their own tickets (either from their phone or a printed copy) and instantly print their personalized event badge. This method is incredibly fast, reduces the need for a large on-site staff, and empowers attendees with a sense of control. For a busy conference or a large trade show, self-service kiosks are a game-changer for speed and efficiency.

2. Check-In with the Facial Recognition System

For the ultimate seamless entry, a facial recognition system is the most advanced option. After attendees register online and upload their photo, the system can recognize their faces at the entrance. They simply walk up to a designated camera, and within seconds, the system verifies their identity and checks them in. This is a truly contactless and frictionless process that eliminates the need for any tickets, codes, or physical badges at the first point of entry. It's a high-tech solution that provides a futuristic and impressive experience for your guests.

3. Easy Access via Turnstile Gates

If you’re managing a high-volume event like a concert or a large public exhibition, turnstile access gates are a perfect fit. These gates are equipped with scanners that attendees can use to scan their QR code or tap their RFID/NFC badge. Once the check-in is verified, the gate automatically opens, allowing one person at a time to enter. This system is highly secure, as it ensures that only one person can pass through per ticket. It’s an effective way to manage a huge crowd and maintain a steady flow of people into the venue.

4. By Tapping the RFID/NFC Badges

RFID and NFC badges are more than just a ticket; they are a multi-functional tool. Attendees can check in by simply tapping their RFID/NFC badges against a reader. The technology is extremely fast and reliable, preventing long lines. But the benefits don't stop there. These smart badges can also be used for cashless payments at food stalls, for gaining access to specific VIP areas, or for participating in interactive experiences at different booths. This makes the attendee's experience easier and provides you with valuable data on how people are moving around your event.

5. On-Spot Quick Registration via QR Code Technology

What about attendees who show up without a pre-registered ticket? On-spot, quick registration via QR code technology is the ideal solution. You can place QR codes at the entrance that lead to a simple mobile registration form. Attendees can scan the code with their smartphone, quickly fill out their details, and receive an instant digital ticket or QR code. This allows them to check in right away without any hassle. This method is perfect for capturing last-minute attendees and ensuring that your event is accessible to everyone, even those who decided to come at the last minute.

Final Words

Gone are the days of manual check-ins and paper tickets. By adopting these modern event check-in methods, you not only provide a superior experience for your attendees but also make your own job as an organizer much easier. Whether you choose the speed of self-service kiosks, the high-tech appeal of facial recognition, or the convenience of QR codes, these solutions are the key to a successful, well-organized, and memorable event.

Frequently Asked Questions 

1. What will be the best platform to choose for such smart event check-in solutions?

When looking for a platform that can provide all these advanced solutions, the best choice is one that offers a complete package. Instead of using multiple vendors for different services, you should choose a single platform that can handle everything from registration to check-in. Dreamcast can provide you with a comprehensive suite of tools, including all the smart event tech solutions we discussed, ensuring a seamless and integrated experience for you and your attendees.

2. What are the best options for lanyards or wristbands?

The best choice between a lanyard and a wristband depends on your event. Lanyards with badges are a popular and professional choice, perfect for conferences or trade shows where attendees need to display their name and details. They are also easy to print and customize on-site. On the other hand, wristbands are excellent for multi-day events, concerts, or festivals. They are durable, difficult to lose, and cannot be easily transferred to another person, which increases security. Many wristbands today come with built-in RFID or NFC technology for quick access and other functions.

3. What is the best on-site event badge printing solution provider?

For the best on-site event badge printing solution, you should consider a provider that offers high-speed, high-quality printing and seamless integration with your registration data. Dreamcast is a leading solution provider in this area, offering quick and efficient on-site badge printing services that can be personalized for each attendee, ensuring a professional and organized check-in process.

4. How does QR code check-in work for attendees?

The process is very simple for attendees. Once they register for the event, they receive a unique QR code, usually sent to their email or displayed on a mobile app. On the day of the event, they simply open the QR code on their smartphone and present it to a staff member. The staff uses a scanner to read the code, which instantly verifies their registration and checks them in. This is a fast, easy, and contactless method that eliminates the need for paper tickets.

5. What are the main benefits of using contactless event check-in?

The benefits of using a contactless check-in system, such as facial recognition or QR/RFID technology, are numerous. Firstly, it provides a faster and more efficient entry for attendees, drastically reducing waiting times and long lines. 

Secondly, it is more hygienic and safer, as it minimizes physical contact between attendees and staff. Lastly, it provides a more modern and professional image for your event, showing that you are using the latest technology to provide a seamless and secure experience.